Document No. (8) for the year 1997

Procedures of custody register control for durable in-use supplies

 

Receiving the supplies discharged to the department from the central warehouses, according to the duly discharges vouchers.

Registering the durable supplies in the custody register when distributing them to employees, in the page / pages of each employee or unit.

Recording all durable supplies discharged to employees/units in the in-use supplies card, for each employee/unit, in a manner that the page/pages of this employee/unit in the custody register shall match the in-use supplies card/cards of such employee/ unit.

Receiving the supplies purchased locally, according to duly entry vouchers.

Recording and issuing the durable supplies to be used by the employee/unit and to record them as indicated in items (2-3) above.

The durable supplies are to be registered in the custody register and the in-use supplies card, together with their complete specifications, type, model, trademark and the serial No. (if any).

Performing a periodical follow-up to match the custody register contents with the in-use supplies cards, twice annually minimum.

Performing a periodical matching of the in-use supplies cards with the actual stock with the employee/unit, twice annually minimum.

In case of differences, upon the matching process, whether increase or decrease, the direct supervisor should be notified thereabout.

The direct supervisor is to take the necessary measures to enter any increase in the registers supplies and custody and the in-use supplies cards as duly required, and to take the necessary measures required concerning the shortage in supplies.

Deducting any of the durable supplies registered as a custody in case of taking action to delete, donate, transfer, lend or sell such supplies from the custody register and the in use supplies card, according to the decision issued by the concerned party, and to draw the supplies from their location.