Document No. (4) for the year 1997
The
procedures of executing the methodology
of reviewing the
Governmental purchasing decisions
.
A-
Procedures of the control on the
technical recommendation
.
1)
Assuring that offers could meet the
following legal conditions :-
1- Submitting a bid bond .
2- Commitment to the tender
invitation conditions.
3- Cabinet approval on
purchasing in foreign currency.
4- Cabinet approval in case of
customs duties exemption.
5- Availability of a duly
offers opening form.
2)
A certified financial commitment voucher
with a value sufficient to cover the
tender’s value.
3) The
validity of offers.
4) Assuring that the offers contents
have been transferred to the designated
tables accurately and completely.
5) Assuring that the technical report
is presented by the technical committee
assigned to study the process, and
included the clear analysis and
submission, and signed by it duly.
6) Assuring that the
recommendation are identical to
the
tender’s invitation conditions
and specifications, and that
the
bidder’s
offer
meets them as well as that it is in
harmony with the effective acts and
instructions.
7) Reviewing the additional terms of
bidders and comparing them with the
tender’s invitation conditions, and to
indicate any conditions and
specifications not
identical to the tender’s invitation.
8) Verifying that the recommendation
has been awarded to the winner and the
availability of sufficient
justifications to surpass any offer, and
to state the reason and justification of
the awarding.
9) Verifying the application of
cabinet announcements regarding the
local industries priority, according to
the designated rate (15%) or purchasing
in foreign currency, or exemption from
customs duties and any other
announcements.
10)
Country of origin.
11)
Manufacturer name.
12)
The purchased supplies number
designated on the manufacturer
company’s catalogues.
13)
Delivery period.
14)
Place and type of delivery CIF, C&F,
F.O.B, EX-works, warehouse installation
plus operation.
15)
Fixed or non-fixed prices, including
customs duties or not including customs
duties, and the party to assume paying
the duties.
16)
Specifications should be complete,
clear, and precisely specified.
17)
Revision of recommendation tables, to
what extent they are identical to the
tender’s invitation and the offer of
the contractor including the followings
:-
1-
Item number and name.
2-
Unit type (unit).
3-
Number of units (quantity).
4-
Unit price.
5-
Unit total price.
6-
Total price of awarding (grand total).
7-
Assuring of package and capacity or size
of each unit.
18) Samples, awarding recommendation
according to sample, specification and
catalogue.
19)
Conditions of the studying technical
committee, if any, and to what extent
they meet the provisions of the act and
the tender’s instructions.
B- Controlling procedures of
awarding decision :-
Procedures
that should be considered when
controlling of awarding decision :-
1)
The decision should be identical to the
central committee’s decision.
2)
Reason of awarding and verification
thereof.
3)
Delivery period.
4)
Place and type of delivery, CIF, C & F,
F.O.B, EX works, warehouse, installation
plus operation.
5)
Commitment voucher number, date and
value or purchasing permission letter
number and date.
6)
Delay fine condition .
7)
Name of manufacturer.
8)
Country of origin.
9)
Catalogues numbers and the awarded
supplies number on the catalogue.
10)
Numbers and names of items.
11)
Unit price.
12)
Item total price.
13)
Total price of awarding to each
contractor.
14)
Unit type.
15)
Units number (quantity).
16)
Assuring of package, capacity or size of
each unit.
17)
Total value of awarding decision.
18)
Comparison of amounts in the decision
and the tables attached thereto, as well
as awarding prices according to the
offer of the contractor.
19)
Assuring the validity of offers.
20)
Assuring that the tenders committee have
considered the comments of the previous
control unit, if any, and the comments
of the technical committee.
21)
Matching the awarded items data with the
tender conditions and specifications, as
well as the contractor’s offer.
22)
Assuring that the decision includes the
special conditions such as :-
A.
Maintenance period commitment.
B.
Malfacturing guarantee.
Submitting maintenance bank guarantee.
A.
Providing of performance bond and
payment of stamps and university fees by
the contractor.
B.
Maintenance prices following the free
year (including spare parts or without
the spare parts).
C.
Spare parts prices.
D.
Sealing the purchases with a certain
statement …… etc.
E.
Any conditions stated by the contractor
that have been approved.
F.
Any obligations on the contractor
related to delivery installation,
operation or training …… etc.
G.
Items integral to awarding such as
operation & maintenance manuals and
catalogues, and assuring that they are
attached with the decision.
H.
The tenders committee has the right to
confiscate the performance bond totally
or partially, purchase on the
contractor’s account and hold him
responsible to assume price differences.
Assuring that there are no typing
mistakes.
Any other procedures required for
reviewing and auditing.
C-
Legislation
1-
Supplies act No. (32) for the year 1993.
2-
Tenders instructions No. (1) for the
year 1994.
3-
Purchasing instructions by means other
than tenders No. (1) for the year 1995.
4-
Revenue stamp fees act.
5-
Jordan Universities additional fees act.
6-
Any laws, acts, instructions,
regulations or methodologies relating to
purchase.
