Document No. (3) for the year 1997

The procedures of governmental purchases committees

for purchases conducted through methods other than tenders

 

1)        Receiving the purchasing request from the party authorized to purchase.

2)        Abiding by the provisions of the effective supplies Act and the instructions issued accordingly, as well as the specifications approved by General Supplies Department, circulated among all government departments.

3)        Reviewing the purchasing request and assuring that it meets the requirements stated in the effective supplies Act and the instructions issued accordingly.

4)        Selecting the suitable purchasing method.

A-      Advertising in the local newspapers if the purchasing value exceeds (5000) dinar.

B-       In the method it deems suitable if the value of the supplies to be purchased doesn't exceed (5000) dinar.

C-       Determining the date and hour for submitting offers.

D-      Determining the financial guarantees for each purchasing process as it deems suitable.

E-       Receiving and opening the offers and signing therein.

5)        As for the purchase of spare parts and the complementary supplies stated in article (15/B) from the effective supplies Act, the committee should assure that the requirements of purchasing request are complete, before initiating the purchasing process, in terms of the availability of a technical report including that such supplies can only be purchased from one source, and to assure that the prices are fair.

6)        Organizing and keeping registers for all purchasing processes and the decisions issued accordingly.

7)        Following up implementation of the purchasing decisions issued by it.