STRATEGIES OF THE GENERAL SUPPLIES DEPARTMENT PERFORMANCE

 

PERFORMANCE STRATEGIES IN THE GENERAL SUPPLIES DEPARTMENT (SUPPLIES DEPT. GENERAL POLICY)

1-  Drawing the general policy for the Supplies Department and its implementation means, through the following:

A-  Standardization of the legal provisions related to supplies administration in the official state establishments and institutions through participation in preparing the supplies regulations for the government establishments.

B-  Standardization of the terms, phrases, words and performance methods in government supplies administration.

C-  Standardization of the records and forms used in supplies administration.

D-  Preparation and approval of standard specifications for the common used supplies than insure competition and obtainment of high quality supplies.

E-  To issue the instructions, rules and work methods related to implementation.

F-  To provide opinion and consultation in respect of supplies administration to ministries and official state establishments.

2-  Purchasing the departments needs of supplies through expansion of decentralization in the purchasing process within the economic feasibility limits of purchasing according to the authorities granted according to the act and as follows:

A-  The concerned ministry authorities:-

-  Purchasing supplies that worth no more than (20000) twenty thousand Dinar in one purchasing process through a committee in the same beneficiary department.

B-  Special tenders committees:- Formed in some ministries to purchase the supplies financed by foreign agreements.

C-  The Central Tenders Committee in the General Supplies Department:-

   It purchases the supplies not purchased by the above mentioned concerned parties to benefit from the bulk discount and specialization of work.

3-  Considering the cost basis for the purchased supplies instead of the price by adding the durability and operation cost for some years to the price with concentration on the supplies quality in terms of quality to achieve feasibility from the public fund investment therein.

 

4-  Collecting and maintenance of excess and stagnant supplies available in ministries and official state establishments and to redistribute them to the official state establishments where it is needed.

5-  Purchasing and maintaining stationary and printed matters to supply the official state establishments with their requirements thereof.

6-  Coordination and participation with the specialized institutes and official state establishments in qualifying the employees working in supplies administration in the official state establishments to improve their performance and skills through courses and workshop as well as job description.

7-  Supplies Control through:-

A-  Formation of Committees to conduct supplies inventory and to control the methods applied to maintain these supplies and the conditions required in the warehouses.

B-  Classification and marking the government supplies with special mark.

C-  Follow up the stagnant and excess supplies in the official state establishments.

D-  Development of structure to standardize government supplies coding on computer, for all ministries and official state establishments.

E-  Establishment of a central register in the General Supplies Department and another register parallel to it in the concerned official state establishment to record the government vehicles, and machinery’s and to follow them up, as well as any other government supplies needed that.

F-  To determine the minimum and maximum stock and the demand level.