Act
No. (32) for the year 1993
Supplies Act
Issued according to Article (114) of the
constitution
Chapter One
Definitions
Article (1):
This act should be called (Supplies Act No. (32) for
the year 1993), effective from its publication date
in the official gazette.
Article (2):
The following words and phrases wherever mentioned
in this Act should have the meanings allocated to
them, unless otherwise the context indicates :-
The department :Any
ministry, department, authority or official state
establishment.
The minister :Minister
of Finance.
The concerned minister :The
minister concerning his ministry and the departments
related to him and for the purposes of this act the
term (the concerned minister) includes the following
:-
A-The Prime Minister concerning the cabinet.
B-Chief
of the Royal Court concerning the Hashemite Royal
Court.
C-The head of
the Upper House of Parliament, concerning the Upper
House of Parliament, the head of the Lower House of
Parliament concerning the Lower House of Parliament
and the head of the Upper House of Parliament
concerning the administration and common services.
D-The director general of any department or chairman
of its board of directors should practice the
minister's authorities in his department according
to its rules and acts.
The director general :The
director general of General Supplies Department or
any person in charge to act on behalf of him in his
absence.
The under secretary :The
under secretary, the department director general or
any person in charge to act on behalf of him in his
absence.
The director :The
director of the directorate in the headquarters of
any department, and the director of the directorate
related
to it in the governorate or the province center or,
the project director.
The supplies :The
moveable properties necessary for any department,
its maintenance insurance and the services required
by the department.
The special supplies :The
supplies, which are confined to a certain department
or several departments, which constitute an
essential requirement to achieve the departments
objectives, and enable it to perform its functions.
The project :A
certain activity to which funds are
allocated in the Act of General Capital Budget, or
the capital budget of the department or the activity
financed by a certain body, according to a special
agreement.
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Chapter Two
Act effectiveness
duties
and responsibilities
Article (3):
This Act is to be applied to all the departments the
budgets of which are listed in the general budget,
the departments which have no special supplies act
and to any department that the cabinet decides to
apply the provisions of this act thereto.
Article (4):
General Supplies Department undertakes to practice
the following responsibilities and authorities: -
A-Laying out the general policy for the supplies
administration and the implementation means of such
policy.
B-Purchasing the supplies required for
departments according to the provisions of this act.
C-Maintaining
of common and excess supplies of any department and
to store them in the central warehouses, to
distribute them to the departments as required, or
to exchange them among departments.
D-Conducting the studies required to develop
the supplies administration including the
followings: -
1)
Maintaining standard specifications for the supplies
of common and frequent usage.
Cooperating with the concerned departments and
parties to hold training courses and seminars to
develop the skills of the workers in their supplies
units.
2)
Providing opinion and consultation to departments in
terms of supplies administration.
3)
Conducting supplies inventory in departments
whenever General Supplies Department finds it
necessary.
B-
Participating in carrying out the agreements and
protocols concluded between the Kingdom and any
international bodies concerning the delivery of
certain supplies to the Kingdom.
C-
Maintaining records for the durable supplies used
for periods.
D-
Cooperating with the departments to recognize the
means and methods related to good storing and
maintenance of supplies.
Article (5):
The minister should issue the instructions required
for the way of preparing lists of the required
supplies to be purchased for departments and
organizing the purchasing requests relating thereto,
and presenting them to General Supplies Department,
to complete the purchasing process according to the
provisions of this Act.
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Chapter Three
Purchasing
First : General rules
Article (6):
A-
No supplies purchasing process worths more than
(5000) five thousand dinars, is to be initiated
unless according to a purchasing request presented
to the concerned authority of purchasing, attached
with a financial obligation bond, signed by the
under secretary or his duly authorized
representative in written, provided that the
financial obligation bond should be approved by
General Budget Department if the estimated value of
the supplies to be purchased exceeded (10000) ten
thousand dinars, or to support the request with a
purchasing permission issued by General Budget
Department.
B-
The purchasing request stated in paragraph. (A) of
this article should be attached with a complete
description for the supplies required with a
general, precise and clear specifications, therefore
including the
method of canning, packing, wrapping, and handling
the item unit and the quantity required.
Article (7):
The purchasing request should be submitted before a
period of time sufficient to complete the purchasing
and delivery process, and no purchasing request
described as urgent should be considered unless the
urgent case was due to an unexpected emergency or
uneasily expected or predicted need.
Article (8):
the
concerned authority in purchasing any supplies is
entitled to exchange used supplies with brand new or
used supplies, according to a
report issued by a technical committee formed by the
minister, provided that an agreement is to be
concluded with the party with whom the supplies
would be exchanged, on a fair price the supplies to
be obtained through the exchange process, and to the
best interest of the department.
Article (9):A-
The competition principle should be considered in
all supplies purchasing processes, whenever
possible, and as the concerned authority of
purchasing deems suitable.
B-
In purchasing processes the concerned authority
should consider obtaining the best quality supplies
with best prices and conditions.
Article (10):
Supplies should not be divided into several bargains
in all similar supplies purchases processes.
Article (11):
No department is allowed to purchase supplies or
take any measure for this purpose in any of the
following cases: -
A-If it is available in General Supplies Department.
B-If General Supplies Department concluded a
contract for delivering such supplies.
C-If General Supplies Department announced its
intent to purchase the same supplies according to a
tender.
D-If General Supplies Department already asked the
departments to provide it with their annual and
seasonal needs of such supplies.
Article (12):If
the specifications, quality degree, criteria and
other conditions in the supplies offered and
required for purchasing, became equal, the concerned
authority of purchasing should consider the
followings:
A-Giving priority to the supplies produced in the
Kingdom (locally), provided that their prices should
be calculated according to the preferential
differential prices decided by the cabinet.
B-Giving priority to the supplies offered by the
bidder residing in the Kingdom permanently.
Article (13):
Taking into consideration the provisions of this
Act, the concerned authority of purchasing may
purchase supplies according to the provisions of the
commercial protocols and agreements concluded
between the Kingdom government and other Arab and
foreign governments and bodies.
Purchasing from
abroad
Article (14):A-It
is permitted to purchase supplies from abroad
directly in the following two cases, provided that
the concerned authority in purchasing should justify
its decision: -
1)If
the required supplies were not available in the
Kingdom, and it is not possible to purchase them
through correspondence.
2)If the concerned authority in purchasing decided
that purchasing such supplies directly from abroad
is to the benefit of the government.
B-The Prime Minister, according to the
recommendation of the concerned minister, may
approve to delegate one employee or more from the
concerned authority in purchasing, abroad to
purchase the supplies in any of the two cases stated
in items (1) and (2) of para. (A) of this article,
and assign one or more employees from the Jordanian
diplomatic mission in the country from which the
supplies to be purchased, nominated by the mission's
head to participate in the purchasing process.
Second : Purchasing methods
Article (15):Taking
into consideration the authorities of purchasing the
supplies, and the concerning authorities to practice
it, the supplies purchasing process performed by
inviting for a tender, although it is permitted to
purchase supplies by any of the two following
methods:-
A-Requesting for proposals in any of the following
cases: -
1)In case of urgent emergency need for supplies
difficult to be expected or predicted where tender's
invitation was not possible.
2)In case the number of sellers, producers or
suppliers of such supplies did not exceed three.
3)If the value of the supplies required did not
exceed (5000) five thousand dinar.
4)If the number of offers was not sufficient or
suitable, and the authority invited for the tender
was satisfied that it is necessary to purchase the
supplies through requesting for proposals.
B-Direct
purchasing of supplies by negotiation with sellers,
producers and suppliers, in any of the following
cases: -
1)If the required supplies prices were determined by
the official authorities.
2)If the required supplies were required to meet an
emergency case that it is not possible to conduct
tender's invitation or requesting for proposals
according to the request of the concerned minister.
3)If it was not possible to obtain the supplies,
except from one source only.
4)If the supplies required to be purchased were
spare parts, or complementary parts or tools that
are not available in more than one source, with the
same degree of efficiency, according to a technical
report from specialists and experts.
5)Purchasing scientific materials such as films and
manuscripts and as such.
6)If the purpose of the supplies required was
unifying the item in the department, or reducing
variation therein, or saving in the possession of
spare parts according to the request of the
concerned minister.
7)Purchasing services including maintenance, repair,
replacement or testing, provided that the work
volume should not be known at the time of
purchasing.
8)If adequate offers could not be obtained through
tender, or requesting for proposals, the prices were
not reasonable, or the complete quantity of the
supplies required could not be obtained.
9)If there was a legal text or international
agreement stating that the supplies should be
purchased directly.
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Third :
Purchasing authorities
Article (16):Supplies
purchasing is to be conducted by the following
parties according to the authorities vested upon
them : -
A- The concerned minister may: -
1)Purchase supplies that worth no more than (1000)
one thousand dinars in each purchasing process, in
the way he deems suitable.
2)Purchase supplies that worth no more than (10.000)
ten thousand dinars in each purchasing process,
through a purchasing committee consists of three
employees from the department, appointed by its
minister, chaired by the one with the highest rank
or the most senior one among them, provided that it
should be re-formed of other members each year
maximum, and it should take its recommendations
unanimously or by majority.
3)Print and purchase the school books and
examinations supplies whatever their cost or price
was, through a committee consists of three
employees; two thereof from the department,
appointed by its minister, and the third from
General Supplies Department nominated by the
minister, chaired by the one with the highest rank
or the most senior one among them, and it should
take its recommendations unanimously or by majority.
4)Purchase the technical and literary works and
rights as well as the radio and TV programs, and to
sell, rent and hire these programs, and to enter
into contracts to prepare and produce them whatever
their value was provided that it should be conducted
through a tripartite committee formed by the
concerned minister for this purpose from his
department employees, chaired by the one with the
highest rank or the most senior one among them, and
it should take its decisions unanimously or by
majority.
5)Purchase the specialized scientific and cultural
services including consultations and preparation of
researches and studies or their evaluation, either
by institutions or individuals, through the
submission of the under-secretary.
B- The
under-secretary may: -
1)Purchase supplies that worth no more than (500)
five hundred dinars in each purchasing process, in
the manner as he deems suitable.
2)Purchase supplies that worth no more than (5000)
five thousand dinars in each purchasing process
through the purchasing committee stated in item (2)
of para. (A) of this article.
3)Purchase spare parts and operational materials
whatever their value was, through the purchasing
committee stated in item (2) of para. (A) of this
article, if it was not available except from one
source.
4)Purchase supplies with determined prices by the
official authorities whatever their value was.
5)If purchasing and selling of supplies was between
a department and another, then it has to be
conducted by a decision made by the two
under-secretaries of the two departments and with
the price upon which they agree.
C- The director in each purchasing
process may: -
1)Purchase supplies that worth no more than (200)
two hundred dinars in the manner, he deems suitable.
2)Purchase supplies that worth no more than (1000)
one thousand dinars through the purchasing committee
stated in item (2) of para. (A) of this article, or
through a tripartite committee to be formed by the
under-secretary, provided that the committee should
be re-formed each year maximum as the
under-secretary deems suitable
D- The diplomatic
missions purchases
Supplies
purchases for the diplomatic missions abroad are to
be conducted according to the following authorities:
-
1)Purchasing supplies that worth no more than (500)
five hundred dinars or the equivalent amount in the
foreign currency as the mission head deems suitable.
2)Purchasing
supplies that worth no more than (5000) five
thousand dinars or the equivalent amount in the
foreign currency by a decision issued by the
mission's head through a purchasing bipartite
committee to be formed by the mission's head for
this purpose.
3)Purchasing supplies that worth no more than
(10000) ten thousand dinars or the equivalent amount
in the foreign currency
by a decision issued by the concerned minister
through a purchasing tripartite committee to be
formed by the minister headed by the mission's head
for this purpose.
E-
Taking into consideration what has been mentioned in
this act, no supplies the value of which exceeds
(10000) ten thousand dinars are to be purchased,
except through a tenders committee formed according
to the provisions of this Act.
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Article (17):
A-A central tenders committee is to be formed in
General Supplies Department as follows to conduct
the functions and authorities stated in this Act :-
1)The director general (or the person in charge
according to the approval of the minister, and
should be from the first category employees in
General Supplies Department) as a chairman.
2)An employee from Ministry of Finance or any of the
departments associated to the minister nominated by
him, provided that his rank should not be less than
the second rank as a member.
3)An
employee from Ministry of Industry & Commerce
nominated by the Minister of Industry & Commerce,
provided that his rank should not be less than the
second rank
as a member.
B-Each committee member of those stated in
item (2) and (3) of para. (A) of this article should
attend to his work in this committee full time, and
his membership duration should be two years, and the
concerned minister is authorized to extend or reduce
the duration provided that such duration should not
exceed (3) years in all cases.
C-When inviting for any tender, to purchase
supplies for any department, two members of such
department employees should participate in the
central tenders committee, which consider the
tender, nominated by the concerned minister,
provided that the rank of each one of them should
not be less than the second rank.
Article (18):A-Central
Tenders Committee holds its meetings whether for
purchasing supplies for general use or special
supplies, for a certain department, with its
complete quorum, and takes its decisions unanimously
or by majority.
B-The committee's decisions regarding purchasing
supplies for general use are to be approved by the
minister, while the decisions related to special
supplies are to be approved by the concerned
minister.
C-The
chairman of central tenders committee is authorized
to form technical sub-committees from General
Supplies Department's employees and the concerned
department, to assist the committee in the works and
functions assigned to it, according to the
provisions of this act.
Article (19):A-The
concerned minister is authorized to form a
tripartite local tenders committee in the
department, two from the department, nominated by
the concerned minister, and the third from General
Supplies Department, nominated by the minister,
according to the director general's submission,
provided that the rank of each one of them should
not be less than the fourth rank, and chaired by the
member with the highest rank among them or the most
senior one, that is to purchase supplies for such
department, that worth no more than (20000) twenty
thousand dinars.
B-The local tenders committee should hold its
meetings with its complete quorum and take its
decisions unanimously or by majority, and the
purchasing decisions issued thereby should be
approved by both the under-secretary and the
director general, and in case of disagreement
between them the subject matter should be presented
to the concerned minister to settle it.
Article (20):A-The
Cabinet is authorized, based on the concerned
minister and the minister's submission, to form a
special tenders committee from the department's
under-secretary and the director general and three
government senior employees, provided that the
category of each one of them is no less than the
first category, in order to purchase supplies for a
certain project due to its quantity, or because a
governmental, Arab or foreign body contributes to
its financing, and the cabinet is to appoint the
committee's chairman among its members.
B-The special tenders committee should hold its
meetings with its complete quorum or the attendance
of (4) members including its chairman, and takes its
decisions unanimously or by majority. And the
purchasing decisions issued by the committee should
be approved by the concerned minister and the
minister, and in case of disagreement between them,
the subject matter should be presented to the Prime
Minister to settle it.
C-Special
tenders committee stated in para (A) of this article
should be committed to the rules, provisions and
procedures related to tenders invitations approved,
according to this Act, and the instructions issued
according thereto, provided that any special
conditions stated in the project financing
agreements, should be taken into consideration.
Article (21):
The concerned authority in approving the decisions
of tenders awarding, should take the decision
required in their respect within (15) days maximum,
from the date of receiving thereof, otherwise they
should be considered approved.
Article (22):A-Central
Tenders Committee or the special tenders committee
formed according to this act, may ask for assistance
from experts and technicians from the government
employees or other personnel, to make use of their
expertise in considering the bids introduced to it,
and all departments should cooperate completely with
these committees in this respect.
B-The minister, based on the director general's
submission, may grant the experts, technicians and
the technical committee members financial bonuses
suitable for the works assigned to them by Central
Tenders Committee.
Article (23):
Tenders procedures, conditions participation
therein, offers studying method, awarding and the
securities to be provided by the bidders and
contractors, as well as their responsibilities and
liabilities when they fail to meet their contractual
obligations concluded with them, should be organized
according to the instructions issued by the
minister, and published in the official gazette, and
attached to each tender's invited by any department.
Article (24):
The director general or the under-secretary should
invite for a tender, as the case requires, and
determine the price of the tender's documents
proportional to the printing and preparation
expenses of the invitation and the documents
attached thereto, as well as the tender's value.
However, he is allowed to distribute the invitation
free of charge to the Arab and foreign commercial
attaché and the companies not residing in the
Kingdom and the bodies associated to the government,
and parties he deems that it is to the treasury's
interest to address the tender's invitation thereto.
Article (25):
The director general undertakes on behalf of any
department to conclude the agreements related to the
delivery of supplies, with the contractors, based on
the decisions issued in their respect by Central
Tenders Committee, and he has the right to authorize
this to the under-secretary of the department or one
of General Supplies Department employees of the
first category.
Article (26):
Central Tenders Committee is entitled to assign to a
purchasing committee or foreign body, to purchase
the supplies on its behalf, if it is impossible or
difficult for the committee to purchase them, within
the conditions and authorities determined by it.
Article (27):
Central Tenders Committee or the under-secretary has
the right to assign to a committee, body or
specialized company to inspect the supplies before
shipping them, to show to what extent they meet the
required specifications.
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Chapter Four
Supplies administration
First : supplies units
Article (28):
The director general should be responsible for the
supervision on supplies related to his department,
and the control thereof, and taking the measures and
arrangements necessary to maintain, organize, good
utilization and application of the supplies for the
required purposes.
Article (29):
An administrative unit should be established in each
department to be responsible for organizing,
maintaining, utilizing and using supplies for their
required purposes, according to the provisions of
this Act.
Article (30):
Central warehouses unit should be established in
General Supplies Department with the following
functions: -
A- To store the common supplies required for
departments.
B- To store the durable usable supplies in
excess of the departments' needs.
C-
To store the materials required for crises and
emergencies.
D- To determine the supplies stock level in the
light of the annual use and the actual needs.
Article (31):
Warehouses of the departments should undertake to
use records and forms suitable for their nature,
approved by General Supplies Department, and to
abide by the instruction issued according to the
provisions of this Act.
Article (32):
An administrative unit for the central register
should be established in General Supplies Department
to keep the durable supplies records according to
the instructions issued by the minister.
Article (33):
The director general is entitled to form a central
committee constituted of a specific number of
supplies units officers in the departments, in
coordination with the under-secretaries therein, to
perform the following functions :-
A-To suggest the organizational rules and basis
concerning the central register.
B-
To review the documentation procedures of the
durable assets.
C- To
participate in determining the requirements, and
cooperate in making use of the stagnant, excess and
obsolete supplies.
D-To suggest effective internal control procedures
on the durable supplies.
Article (34):
Each department should open a durable supplies
register parallel to the central register, to
conduct a periodical matches.
Article (35):
The director general and under-secretaries in
departments, should introduce computer use to
supplies units whenever possible, in order to insure
accuracy speed and the ability to store and
circulate the information required for the supplies
administration and control.
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Second : inspection and
receiving
Article (36):
All supplies contracted thereon from the kingdom and
from abroad should be shipped and delivered in the
name of the beneficiary department.
Article (37):
The beneficiary department should undertake the
followings: -
A-To
follow-up the implementation of supplies purchasing
contracts.
B-To
perform the clearance procedures on the purchased
supplies from abroad.
Article (38):
One receiving committee or more should be formed in
each department of three employees appointed by the
under-secretary, for receiving supplies that worth
more than (500) five hundred dinars, delivered to
the department from suppliers and contractors, and
it is allowed to ask for assistance from technicians
and experts from any department whenever necessary.
Article (39):
The warehouse keeper should receive supplies as a
consignment initially, as soon as they arrived to
the delivery location.
Article (40):A-
Receiving committee should conduct the following
measures: -
1) Performing the test and making sure of the
specifications of the delivered supplies, and that
they meet the conditions stated in the delivery
contracts in terms of quality, quantity, place and
date of delivery, taking into consideration the
agreements concluded in this respect.
2) The delivered supplies should be received within
(10) days of the date of its delivery, taking into
consideration what has been mentioned in para. (A)
of this article.
3) Organizing a receipt voucher for all the
delivered supplies, to indicate the acceptance or
rejection thereof, for violating the specifications
and conditions, or to indicate the deviation rate
and submitting a copy of the receipt voucher to the
supplier and the concerned warehouse keeper, whereas
the copy submitted to the supplier should be
considered as a notification of acceptance or
rejection.
B-If a disagreement in opinion established
between the members of the receiving committee, the
subject matter of disagreement should be referred to
the under-secretary to settle it, and his decision
should be considered final.
C-If the supplies receiving committee decided to
reject the delivered supplies because they didn't
meet the specifications and conditions required,
then the contractor who delivered such supplies
should be entitled to object to the committee's
decision within (10) days maximum from the date in
which the contractor received the receipt voucher,
to the party issued the purchasing decision, and its
decision concerning acceptance or rejection should
be considered final, and the supplies rejected
should be considered as a consignment.
D-The supplier should remove the rejected
supplies on his cost within (15) days maximum, from
the date of the notification to remove them from
their recent location, unless the health or the
security necessities required them to be removed or
damaged before that date, but if he failed to remove
them on the specified date, he would be considered
as assigning them to the government, and the
government is entitled to held him responsible for
the removal and damaging expenses if necessary.
E-Receiving the aids and donations of supplies
should be conducted by matching them with the
shipment documents, invoices or any other documents
that show the supplies specifications & quantities
and showing any deviation in quality and quantity
from the specifications and the conditions stated in
the agreement or invoices or shipment documents, and
they should be duly entered into records.
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Third : entering supplies and registering them in
warehouses records
Article (41):
A-Supplies should be entered in warehouse records
after receiving them from receiving committee
directly, provided that they should be supported by
the following documents :-
1) Entry voucher.
2) The receiving committee voucher or the
local purchasing request.
3) The invoice or the bill of lading.
B-Entry vouchers issued by the warehouse, to
which supplies had been transferred, should be
supported by supplies discharge vouchers, which had
been transferred from another warehouse, and a copy
of the entry voucher should be dispatched to the
warehouse from which the supplies had been
discharged.
C-The manufactured or transformed supplies
should be delivered with accurate specifications to
the warehouse, according to an entry voucher
indicating the number of discharge voucher of the
basic supplies used in the manufacturing or
transformation process, whenever possible.
Article (42):
The supplies in excess of the register balances or
parts or pieces obtained from the written off
supplies, should be duly recorded as a custody in
supplies records.
Article (43):
General Supplies Department should determine the
types of custody registers, data and records that
they should indicate, and the forms to be used, and
the information to be included therein, according to
the up-to-date methods applied in supplies and
warehouse administration.
Article (44):
Every department should keep its registers and cards
related to its supplies warehouses, and conduct
records therein to organize the movement of every
type of supplies according to the most-up-to-date
systems and methods applied in supplies and
warehouse administration.
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Fourth: supplies storage and
disposition
Supplies storage
Article (45):
Supplies should be stored in special warehouses in
the department, in order to be safe and ready for
delivery upon request.
Article (46):
The nature of every type of supplies should be
observed upon storage in warehouses, and arranged
perfectly, taking into consideration its expiry
date.
Article (47):
Supplies warehouses shelves and storage areas should
be coded with suitable numbers and letters in a
manner sufficient to reach them on issuance, and
these numbers and letters should be recorded on the
cards related to each type of supplies.
Issuance of supplies
Article (48):
Supplies should be issued according to a supplies
issuance order by using the forms approved in the
issuance instructions, after being signed by the
under-secretary or the person he authorizes.
Article (49):
Supplies should be delivered from warehouses to the
beneficiary's party, according to an approved
discharge voucher, after the receiving person writes
his name, signature and job on the discharge
voucher.
Article (50):
Supplies could be issued from the central warehouse
to the financially independent departments, against
the stated price.
Supplies transfer, sale, deletion and destruction
Article (51):
A-
If the under-secretary
decided that any usable supplies in the department
have become excess and not required for work
performance, they should be transferred from the
department warehouses to the central warehouses.
B-General Supplies Department is entitled to
sell the supplies usable and in excess of the
department's need, available in the central
warehouses, according to a public auction held
periodically, and after exhausting all the possible
ways, to utilize them in any governmental
department.
C-The
minister, according to the submission of the
director general may sell the excess usable supplies
available in the central warehouses, to local
parties with the price determined by a committee
formed for this purpose.
D-
The
concerned minister, in special cases, could sell
usable supplies to local parties, after obtaining
the Minster's approval.
Article (52):
A-If the under-secretary, based on the
submission
of a technical committee, decided that any supplies
have become unusable, they should be sold through a
tripartite committee from the department employees
appointed by the under-secretary, by public or
closed auction (sealed envelope method), and it is
authorized to lay down the conditions required for
the sale process, whereas a copy of sale decision
should be dispatched to General Supplies Department
except for the cases approved by the minister.
B-The unusable supplies available in the
Jordanian diplomatic missions should be sold, after
obtaining the approval of the concerned minister
through a committee chaired by the mission's head,
and the membership of two employees in the mission
appointed by the mission's head, and in the manner
it deems suitable.
C-The supplies to be sold should be announced
for in newspapers or any other suitable media.
Article (53):
When destroying or selling excess or unusable
supplies, the organized
discharge vouchers in their respect should be
supported by a certificate stating that they have
been destroyed, or a copy of the sale
list, as the case required, whereas such certificate
or list should indicate the permission issued in
respect of sale or destruction.
Article (54):
Any loss or shortage occurred in the supplies
without negligence or misappropriation, should be
deleted according to the following authorities: -
A-By a decision issued by the concerned minister
according to the under-secretary's submission, if
the supplies value at the purchasing time didn't
exceed (500) five hundred dinars.
B-By a decision issued by the minister according to
the concerned minister's submission, if the supplies
value at the purchasing time didn't exceed (5000)
five thousand dinars.
C-By a cabinet decision based on the minister's
submission if the supplies value at the purchasing
time exceeded (5000) five thousand dinars.
D-A copy of the deletion decision and the related
documents thereto, should be dispatched to General
Supplies Department.
Article (55):
If the under-secretary was convinced that the sale
process of the unusable or excess supplies is
worthless, or its sale expenses exceed the price of
the
sale that could be obtained, he would be authorized
to decide whether to dispose of or destroy them
duly, and delete them from the records through a
tripartite committee formed by him for this purpose,
to certify that it has inspected the supplies
and found them not suitable for use or sale, and to
dispatch a copy of the deletion and destroying
decision to General Supplies Department.
Article (56):A-
The governmental usable supplies which are in excess
of the departments need, and available in the
central warehouses, should be sold after exhausting
all of the possible utilization methods, against a
fair price as estimated by a tripartite committee
formed by the director general and undertake, to
sell these supplies according to the following
authorities:-
1)The supplies with estimated value of no more than
(10000) ten thousand dinars at the time of sales,
based on the director general's approval.
2)The
supplies with estimated value of more than (10000)
ten thousand dinars at the time of sales, based on
the minister's approval.
B- The products of vocational schools, training
and researches centers as well as the products of
any similar productive department should be sold
according to the instructions issued by the
concerned minister.
C- The sold supplies should be delivered to the
purchaser after paying its cost, according to a duly
formal discharge voucher showing the number, date
and value of receipt voucher.
Lending, leasing, gifting, donation and transferring
Article (57):
The concerned minister is authorized to lend, lease
or transfer any supplies to any other department
that needs them, provided that General Supplies
Department should be notified thereabout.
Article (58):A-
The concerned minister is authorized to give out as
a gift any excess government supplies with a
purchasing value of no more than (1000) one thousand
dinars to public or private official institutions,
welfare societies, sports clubs, cultural and
artistic bodies or any government regional or
foreign international institution, in order to
improve relations between such institutions and the
Kingdom, and to notify General Supplies Department
thereabout.
B- The Prime Minister, based on the submission
of the concerned minister, is authorized to give out
as a gift, or donate supplies with a value of more
than (1000) one thousand dinars to the parties
stated in para. (A) of this article, and to notify
General Supplies Department thereabout.
Back to the top
Chapter Five
Control
on supplies
Article (59):
General Supplies Department in co-ordination and
cooperation with other departments should conduct
the followings: -
A-Standardizing of the components of supplies of the
common use to facilitate their identification and to
determine their utilization aspects and handling
among departments.
B-Describing some or all supplies in terms of
shapes, colors, weights and measures.
C-Coding of supplies with numbers and letters in
order to avoid duplication, and to facilitate its
purchasing procedures, storage, easy handling and
utilization.
D-Distinguishing the government supplies by using a
special seal for every kind whenever possible.
Article (60):
The under-secretary should form one committee or
more from the department's cadre, to inspect the
supplies and the warehouses assets and to be sure of
its good application, safe methods of storage, at
the time he deems suitable, provided that the
inspection operations should not be less than once a
year, then the committee should submit its reports
to the under-secretary.
Article (61):
The warehouse keeper, in any department, should
provide the followings:-
A-A
judicial guaranty according to the employees
guarantees regulation.
B-Periodical reports to the under-secretary on the
situation of the supplies available in his custody
at least once a year; supported by lists of the
unusable, excess, lost and stagnant supplies.
Article (62):A-
The operations of delivery and receiving between
warehouses keepers in departments or those who have
supplies in their custody, should be according to
inventory lists identical to the warehouse records,
and signed by both the delivering and receiving
parties, and approved by their direct supervisors.
B-If
the warehouse keeper or the person who has supplies
in his custody was not able (for any reason) to
deliver what is in his custody of supplies to his
successor, then he should deliver them to a
committee appointed by the immediate supervisor for
this purpose on temporary basis.
C-If the inventory indicated any increase or
shortage in the warehouse assets upon delivery,
individual lists should be organized for both the
increase or shortage and signed by all the parties
participating in the delivering and receiving
operations.
D-The
employee who has any supplies in his custody should
pay a fine equal to no less than the shortage or
damage value incurred as a result of negligence,
whereas the appropriate measures should be taken
against him.
E-In case of external attack occurred on the
warehouse, the warehouse keeper should inform the
head of the department thereabout, who in his turn
should conduct the required investigation
immediately, and take the appropriate measures.
F-In case a forgery happened to records, or
misappropriation or shortage in the warehouse
assets, the concerned party discovered the case
should report it to the head of the department
immediately, who in his turn should conduct the
required investigation and take the appropriate
measures.
G-The
head of the department should inform the minister
and the chief of Audit Bureau about any shortage
that may occur in the public property, and the
minister in coordination with the chief of Audit
Bureau should consider whether the subject requires
reinvestigation and re-auditing, and take the
appropriate measures sufficient to maintain the
public property.
Article (63):
The delivering and receiving of the Jordanian
mission's supplies should be conducted according to
the instructions issued by the concerned minister.
Article (64):
The minister, based on the submission of the
director general, is authorized to form committees
to undertake inventory of the assets of departments
warehouses in the manner, he deems suitable.
Article (65):
Scratching, erasing and writing off is prohibited in
records, issuance orders or documents concerning
supplies, whereas correction should be done by
drawing two parallel lines with red ink on the
error, and then the correct writing should be done
with blue or black ink, and the signature of the
person made the correction should be put beside it.
Chapter Six
General articles
Article (66):
The amount collected from the value of the missing,
the excess or the sold supplies should be recorded
as follows: -
A-
A public treasury revenue if collected by any
department the budget of which is listed within the
general budget act.
B-
A revenue added to the department's revenues
account, if collected by it, and it was financially
independent, taking into consideration any text
mentioned in any other legislation.
Article (67):
The director general should determine the registers
and forms concerning the supplies, and organizing
its administration.
Article (68):
He who violates the provisions of this act would be
punished with the penalties stated in the effective
laws and regulations.
Article (69):
The minister should issue the organizing
instructions required for the implementation of the
provisions of this act.
Article (70):
If any case arises that can not be treated by the
provisions of this act, or any dispute arises
consequent to its application, the subject matter
should be raised to the cabinet to issue the
resolution it deems suitable in respect of such case
or dispute, and its resolution should be considered
final.
Article (71):
Central and special tenders committees formed
according to the provisions of supplies act No. (37)
for the year 1978 should continue practicing their
duties as they are, until re-forming them according
to the provisions of this Act.
Article (72):From
the effective date of the provisions of this act the
following would be considered invalid: -
A-supplies act No. (37) for the year 1978 and its
amendments provided that the instructions issued
accordingly should remain in effect until the
issuance of new instructions to replace them
according to the provisions of this act.
B-
Any act,
text or provision in any other legislation that
contradict with the provisions of this act.
4/5/1993
Hussein Bin Talal
